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Privacy Policy

Last updated: April 27, 2026

This Privacy Notice for 1Track Solutions LLC (doing business as xpensli) (“we,” “us,” or “our”), describes how and why we might access, collect, store, use, and/or share (“process”) your personal information when you use our services (“Services”), including when you:

  • Visit our website at https://xpensli.app or any website of ours that links to this Privacy Notice
  • Use xpensli. xpensli is an AI-powered expense tracking application for freelancers, consultants, gig workers, and independent professionals. It automatically processes, categorizes, and organizes business receipts to help users prepare for tax season.
  • Engage with us in other related ways, including any marketing or events

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at privacy@xpensli.app.

Summary of key points

This summary provides key points from our Privacy Notice.

What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use.

Do we process any sensitive personal information? We may process sensitive personal information when necessary with your consent or as otherwise permitted by applicable law.

Do we collect any information from third parties? We may collect information from public databases, marketing partners, social media platforms, and other outside sources.

How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.

In what situations and with which parties do we share personal information? We may share information in specific situations and with specific third parties.

How do we keep your information safe? We have adequate organizational and technical processes and procedures in place to protect your personal information.

What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information.

How do you exercise your rights? Visit https://xpensli.app/data-deletion or contact us at privacy@xpensli.app.

Table of contents

  1. What information do we collect?
  2. How do we process your information?
  3. What legal bases do we rely on to process your personal information?
  4. When and with whom do we share your personal information?
  5. Do we offer artificial intelligence-based products?
  6. How do we handle your social logins?
  7. How long do we keep your information?
  8. How do we keep your information safe?
  9. Do we collect information from minors?
  10. What are your privacy rights?
  11. Controls for do-not-track features
  12. Do United States residents have specific privacy rights?
  13. Google API Services and Gmail data usage
  14. Do we make updates to this notice?
  15. How can you contact us about this notice?
  16. How can you review, update, or delete the data we collect from you?

1. What information do we collect?

Personal information you disclose to us

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

Personal Information Provided by You. The personal information we collect may include: names, email addresses, usernames, passwords, contact or authentication data, billing addresses, and debit/credit card numbers.

Sensitive Information. When necessary, with your consent or as otherwise permitted by applicable law, we process financial data.

Payment Data. We may collect data necessary to process your payment if you choose to make purchases. All payment data is handled and stored by Stripe. You may find their privacy notice at https://stripe.com/privacy.

Social Media Login Data. We may provide you with the option to register with us using your existing social media account details, like your Google account. If you choose to register in this way, we will collect certain profile information about you from the social media provider.

Information automatically collected

In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Services.

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information.

The information we collect includes log and usage data, device data, and location data.

Google API

Our use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

2. How do we process your information?

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.

We process your personal information for the following purposes: to facilitate account creation and authentication, to deliver and facilitate delivery of services to the user, to respond to user inquiries and offer support, to send administrative information, to fulfill and manage your orders, to request feedback, to send you marketing and promotional communications, to protect our Services, to identify usage trends, and to save or protect an individual’s vital interest.

3. What legal bases do we rely on to process your information?

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason to do so under applicable law.

If you are located in the EU or UK: We rely on Consent, Performance of a Contract, Legitimate Interests, Legal Obligations, and Vital Interests as our legal bases for processing.

If you are located in Canada: We process your information if you have given us specific or implied consent, or in exceptional cases as permitted by applicable law.

4. When and with whom do we share your personal information?

In Short: We may share information in specific situations and with specific third parties.

We may share your data with the following third-party vendors and service providers:

  • AI Service Providers: Anthropic and OpenAI
  • Allow Users to Connect to Their Third-Party Accounts: Google account
  • Invoice and Billing: Stripe
  • User Account Registration and Authentication: Google Sign-In (via Clerk)
  • Website Performance Monitoring: Sentry
  • Email Delivery: Postmark, Resend
  • Website Hosting: Vercel
  • Cloud Computing Services: Cloudflare, Neon

We may also need to share your personal information in the following situations: Business Transfers, and with Affiliates.

5. Do we offer artificial intelligence-based products?

In Short: We offer products, features, or tools powered by artificial intelligence, machine learning, or similar technologies.

As part of our Services, we offer products, features, or tools powered by artificial intelligence, machine learning, or similar technologies (collectively, “AI Products”). We provide the AI Products through third-party service providers, including Anthropic. Your input, output, and personal information will be shared with and processed by these AI Service Providers to enable your use of our AI Products.

Our AI Products are designed for image analysis and text analysis — specifically for processing and categorizing receipts and expense documents.

How to Opt Out: You can opt out by logging in to your account settings and updating your user account, or by contacting us using the contact information provided.

6. How do we handle your social logins?

In Short: If you choose to register or log in to our Services using a social media account, we may have access to certain information about you.

Our Services offer you the ability to register and log in using your Google account details. Where you choose to do this, we will receive certain profile information about you from Google, including your name, email address, and profile picture. We will use the information we receive only for the purposes described in this Privacy Notice.

7. How long do we keep your information?

In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law. No purpose in this notice will require us keeping your personal information for longer than the period of time in which users have an account with us.

8. How do we keep your information safe?

In Short: We aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure. You should only access the Services within a secure environment.

9. Do we collect information from minors?

In Short: We do not knowingly collect data from or market to children under 18 years of age.

We do not knowingly collect, solicit data from, or market to children under 18 years of age. By using the Services, you represent that you are at least 18 years old. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data. If you become aware of any data we may have collected from children under age 18, please contact us at privacy@xpensli.app.

10. What are your privacy rights?

In Short: Depending on your state of residence in the US or in some regions, such as the EEA, UK, Switzerland, and Canada, you have rights that allow you greater access to and control over your personal information.

In some regions (like the EEA, UK, Switzerland, and Canada), you have certain rights under applicable data protection laws. These may include the right to request access and obtain a copy of your personal information, to request rectification or erasure, to restrict the processing of your personal information, if applicable, to data portability, and not to be subject to automated decision-making.

If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you have the right to complain to your Member State data protection authority or UK data protection authority.

Withdrawing your consent: You have the right to withdraw your consent at any time by contacting us at privacy@xpensli.app.

Opting out of marketing: You can unsubscribe from our marketing and promotional communications at any time by contacting us or using the unsubscribe link in our emails.

Account Information

If you would at any time like to review or change the information in your account or terminate your account, you can log in to your account settings or contact us. Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases, subject to legal retention requirements.

If you have questions or comments about your privacy rights, you may email us at privacy@xpensli.app.

11. Controls for do-not-track features

Most web browsers and some mobile operating systems include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online.

12. Do United States residents have specific privacy rights?

In Short: If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have specific privacy rights.

You may have the right to request access to and receive details about the personal information we maintain about you, correct inaccuracies, get a copy of, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information.

To exercise these rights, visit https://xpensli.app/data-deletion, or email us at privacy@xpensli.app.

13. Google API Services and Gmail data usage

xpensli’s use and transfer of information received from Google APIs to any other app adheres to the Google API Services User Data Policy, including the Limited Use requirements. xpensli uses Gmail API access solely to read receipt and invoice emails for the purpose of automatic expense tracking. We do not use Gmail data for advertising purposes, do not allow humans to read user email unless required by law or with explicit user consent, do not transfer Gmail data to third parties except as necessary to provide the expense tracking service, and do not use Gmail data for any purpose other than providing and improving the xpensli expense tracking features. Users may revoke Gmail access at any time through their xpensli account settings. For a plain-language walkthrough of exactly what we read and ignore, see How xpensli uses Gmail.

14. Do we make updates to this notice?

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated “Revised” date at the top of this Privacy Notice. If we make material changes to this Privacy Notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently.

15. How can you contact us about this notice?

If you have questions or comments about this notice, you may email us at privacy@xpensli.app or contact us by post at:

1Track Solutions LLC
4539 N 22nd St, Ste N
Phoenix, AZ 85016
United States

16. How can you review, update, or delete the data we collect from you?

Based on the applicable laws of your country or state of residence in the US, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. To request to review, update, or delete your personal information, please visit: https://xpensli.app/data-deletion.