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Terms of Service

Last updated: May 13, 2026

1. Introduction and acceptance of terms

Welcome to xpensli, operated by 1Track Solutions LLC (referred to as “xpensli,” “we,” “us,” or “our”). These Terms of Service (“Terms”) govern your access to and use of the xpensli website located at https://xpensli.app (the “Site”) and all related services, features, content, and applications offered by xpensli (collectively, the “Services”).

These Terms form a legally binding agreement between you, the user (referred to as “you” or “your”), and xpensli. By accessing or using the Site or Services, you confirm that you have read, understood, and agree to be bound by these Terms. If you don’t agree with any part of these Terms, you must not use the Site or Services. Your continued use means you accept these Terms. We operate in the United States, and these Terms reflect that jurisdiction.

2. Account registration and security

To access certain features of the xpensli Services, you’ll need to register for an account. You must be at least 18 years old to create an account. When you register, you agree to provide accurate, current, and complete information about yourself as prompted by our registration form. You also agree to maintain and promptly update your account information to keep it accurate, current, and complete.

You are solely responsible for maintaining the confidentiality of your account password. You are also entirely responsible for any and all activities that occur under your account. You agree to notify xpensli immediately of any unauthorized use of your account or any other breach of security. We won’t be liable for any loss or damage arising from your failure to comply with these obligations. Don’t share your password. It’s that simple.

3. Subscriptions, billing, and payments

3.1. Subscription plans

xpensli offers various subscription plans for its Services, which may include recurring billing. Details of these plans, including pricing and features, are available on the Site. When you select a subscription plan, you agree to pay all fees and charges associated with that plan.

3.2. Free trial

xpensli offers a 14-day free trial for new subscribers. By starting a free trial, you authorize xpensli to charge your designated payment method at the end of the trial period according to your chosen subscription plan, unless you cancel before the trial ends. You will not be charged during the trial period.

3.3. Recurring billing and payment processing

By subscribing to an xpensli Service, you authorize xpensli (or its third-party payment processor, Stripe) to charge your designated payment method on a recurring basis (e.g., monthly or annually) for the subscription fees and any applicable taxes or other charges. Your subscription will automatically renew at the end of each billing period unless you cancel it before the renewal date. We process payments through Stripe, a secure third-party service. This means we don’t directly handle your sensitive payment card information.

3.4. Cancellations and refunds

You can cancel your xpensli subscription at any time through your account settings on the Site or by contacting us at hello@xpensli.app. If you cancel, your subscription will remain active until the end of your current billing period, and you won’t be charged for subsequent periods. Upon cancellation your account will revert to read-only mode — your data is preserved but exports and new processing will be suspended until you reactivate. We do not offer refunds for partial subscription periods or unused services.

4. User content and conduct

4.1. Your content

The xpensli Services allow you to submit, upload, or otherwise make available content, including expense reports, receipts, financial data, and other materials (“User Content”). You retain all ownership rights in your User Content. By providing User Content, you grant xpensli a limited, non-exclusive, royalty-free license to use, reproduce, and process your User Content solely as necessary to provide and improve the Services. We do not use your financial data for advertising or sell it to third parties.

You are solely responsible for your User Content. You confirm that you own or have the necessary licenses, rights, consents, and permissions to submit User Content.

4.2. Prohibited conduct

You agree not to use the xpensli Services to:

  • Submit false, misleading, or fraudulent expense data or receipts.
  • Impersonate any person or entity, or falsely misrepresent your affiliation with a person or entity.
  • Upload material that contains software viruses or any other malicious code designed to interrupt, destroy, or limit the functionality of any system.
  • Interfere with or disrupt the Services or servers or networks connected to the Services.
  • Attempt to gain unauthorized access to any portion of the Services or any other systems or networks connected to the Services.
  • Use the Services for any unlawful purpose or in violation of any applicable local, state, national, or international law.
  • Reverse engineer, decompile, or disassemble any portion of the Services.

If you violate these rules, we may suspend or terminate your account.

4.3. Inbound email forwarding — acceptable use

We assign each account a private inbound forwarding address (e.g. receipts-xxxxxxxx@inbound.xpensli.app). The address exists for one purpose: routing business-related receipts, invoices, and expense confirmations into your xpensli dashboard for processing.

You agree to only forward business-related receipts, invoices, and expense confirmations to your xpensli forwarding address. Forwarding personal, confidential, or non-receipt emails — including but not limited to private correspondence, login codes, healthcare communications, legal documents, newsletters, marketing email, or your entire inbox via a blanket rule — is a violation of these Terms.

To enforce this commitment we apply automated filters and per-account daily limits to inbound forwarded mail. Messages that don’t look like receipts may be silently dropped. Repeated misuse may result in suspension or termination of your account under section 13 (Termination).

5. Intellectual property rights

The Site and Services, including all software, design, text, graphics, images, logos, and other content (excluding User Content), are the proprietary property of xpensli (1Track Solutions LLC) or its licensors and are protected by United States and international intellectual property laws. All rights not expressly granted to you in these Terms are reserved by xpensli.

The xpensli name, logo, tagline “Xpenses, handled.” and any other xpensli product or service names, logos, or slogans are trademarks of xpensli (1Track Solutions LLC) and may not be copied, imitated, or used without our prior written permission.

6. Google API Services and Gmail data usage

xpensli’s use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. By connecting your Gmail account, you authorize xpensli to read receipt and invoice emails solely for the purpose of automatic expense tracking. You may revoke Gmail access at any time through your account settings. xpensli does not use Gmail data for advertising, does not allow humans to read your email unless required by law or with your explicit consent, and does not transfer Gmail data to third parties except as necessary to provide the expense tracking service.

7. Privacy and data use

Your privacy is important to us. Our Privacy Policy explains how xpensli collects, uses, and discloses information about you. By using the Services, you consent to our collection, use, and disclosure of your information as described in the Privacy Policy.

We use Plausible Analytics, a privacy-friendly analytics tool, to understand how users interact with our Site. Plausible does not use cookies and does not collect personally identifiable information. We share certain data with third-party service providers — including Stripe (payments), Clerk (authentication), Anthropic (AI processing), Postmark and Resend (email delivery), Neon (database), Cloudflare (infrastructure), and Vercel (hosting) — solely as necessary to provide the Services. We do not sell your personal data to third parties.

8. AI-generated content

The xpensli Services incorporate artificial intelligence technologies to process receipts, categorize expenses, and provide insights. This AI-generated content is provided for informational and assistance purposes only. While we strive for accuracy, AI models can sometimes produce inaccurate, incomplete, or misleading results.

You are solely responsible for reviewing, verifying, and validating any AI-generated categorizations or suggestions before relying on them for tax or financial purposes. xpensli does not provide tax, legal, or financial advice. Always consult a qualified professional for tax matters.

9. Marketing communications

By creating an account with xpensli, you agree that we may send you emails about our Services, new features, and other information we think might be of interest to you. You can opt out of marketing emails at any time by following the unsubscribe instructions in the emails or by adjusting your notification settings within your account. We will still send you non-promotional communications such as account notices, service updates, and technical notices.

10. Disclaimers of warranties

THE XPENSLI SITE AND SERVICES ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS, WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. XPENSLI (1TRACK SOLUTIONS LLC) DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. WE DO NOT GUARANTEE THAT THE SERVICES WILL BE UNINTERRUPTED, SECURE, OR ERROR-FREE.

XPENSLI DOES NOT PROVIDE TAX, LEGAL, OR FINANCIAL ADVICE. THE SERVICES ARE TOOLS TO ASSIST WITH EXPENSE ORGANIZATION AND ARE NOT A SUBSTITUTE FOR PROFESSIONAL TAX OR ACCOUNTING ADVICE.

11. Limitation of liability

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL XPENSLI (1TRACK SOLUTIONS LLC), ITS AFFILIATES, DIRECTORS, EMPLOYEES, AGENTS, SUPPLIERS, OR LICENSORS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, EXEMPLARY, OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF OR INABILITY TO USE THE SERVICES.

IN NO EVENT WILL XPENSLI’S TOTAL LIABILITY TO YOU FOR ALL CLAIMS EXCEED THE AMOUNT YOU PAID TO XPENSLI FOR THE SERVICES IN THE SIX (6) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR ONE HUNDRED U.S. DOLLARS ($100.00), WHICHEVER IS GREATER.

12. Indemnification

You agree to defend, indemnify, and hold harmless xpensli (1Track Solutions LLC), its affiliates, licensors, and service providers, and its and their respective officers, directors, employees, contractors, agents, licensors, suppliers, successors, and assigns from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys’ fees) arising out of or relating to:

  • Your violation of these Terms.
  • Your use of the Services other than as expressly authorized in these Terms.
  • Your negligence or willful misconduct.

13. Termination

We may terminate or suspend your account and access to the xpensli Services immediately, without prior notice or liability, for any reason, including without limitation if you breach these Terms. Upon termination, your right to use the Services will immediately cease. Your data will be retained for 30 days following termination to allow you to request an export, after which it will be deleted. If you wish to terminate your account, contact us at hello@xpensli.app.

All provisions of these Terms which by their nature should survive termination shall survive, including ownership provisions, warranty disclaimers, indemnity, and limitations of liability.

14. Governing law and dispute resolution

These Terms and your use of the xpensli Services will be governed by and construed in accordance with the laws of the State of Arizona, United States, without regard to its conflict of law provisions.

Any dispute arising out of or relating to these Terms shall first be subject to informal negotiation for a period of 30 days. If the dispute cannot be resolved through informal negotiation, it shall be determined by binding arbitration in Arizona, United States, before one arbitrator. You agree that any dispute resolution proceedings will be conducted only on an individual basis and not in a class, consolidated, or representative action. Any claim must be brought within one (1) year of the date the cause of action arose.

15. Changes to these terms

We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material, we will provide at least 30 days’ notice by email to the address associated with your account before new terms take effect. By continuing to access or use the xpensli Services after those revisions become effective, you agree to be bound by the revised Terms.

16. Contact us

If you have any questions about these Terms, please contact us:

Email: hello@xpensli.app
xpensli (1Track Solutions LLC)
4539 N 22nd St, Ste N
Phoenix, AZ 85016
United States